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Proofreader

  • Hours

    30-40 per week

  • Starting salary

    Variable

If you are good at spelling and grammar, and can concentrate for long periods, this job could be ideal for you.

Proofreaders check written text after it has been edited and before it is printed or published, providing a final quality check to make sure that nothing has been missed by the copy editor.

In this job you will need to be accurate and pay close attention to detail. You will need good IT skills. You'll also need to good self-motivation to meet deadlines.

You do not need any particular qualifications to be a proofreader. Employers will usually be more interested in your experience than your qualifications. However, a degree might give you a head start, particularly in English. There are short courses in proofreading, which can help you to develop your skills.



The work

As a proofreader, you would carefully check the 'proofs' (which show how the final pages will be laid out), using either a printed ('hard') copy or an on-screen version.

Your main tasks would include making sure that:

  • there are no errors such as letters in the wrong order
  • all the material is included and is in the right place
  • page numbers are in the right order
  • the document follows the 'house style'
  • chapter titles match the list of contents
  • there are no confusing word, column or page breaks
  • illustrations have the right captions and relate to the text
  • the layout is logical and attractive.

You would mark any necessary changes using British Standards Institution symbols, which are internationally recognised. When working directly on computer, you may use specialist software to mark up the document. If necessary, you would also produce a separate list of any queries which need to be resolved.

Before marking any changes that could result in unacceptable costs or delay, you would discuss them with your client.


Hours

As a freelance proofreader, you would usually work from home and arrange your own hours, based on the amount of work you have.

With an employer you would typically work 9am to 5pm, Monday to Friday, but extra hours may be needed to meet deadlines.


Income

Freelance proofreaders are usually paid by the page or the hour. The minimum rate suggested by the Society for Editors and Proofreaders (SfEP) from March 2012 is £20.75 an hour. Visit the SfEP website for the latest figures.

Rates of pay depend on experience, with new proofreaders often being paid a lower rate.

Figures are intended as a guideline only.


Entry requirements

You do not need any particular qualifications to be a proofreader. Employers will usually be more interested in your experience than your qualifications, and many proofreaders have worked in publishing, journalism or other related areas.

However, proofreaders are often graduates, so it could be an advantage if you have a degree, perhaps in English or in a subject which could become your specialist area for proofreading. For example, a science degree would be useful for proofreading scientific textbooks or manuals.

You can gain proofreading skills by completing short courses through the Society for Editors and Proofreaders (SfEP) and the Publishing Training Centre. Courses are also offered by private training providers. You can study the Publishing Training Centre Basic Proofreading course by distance learning.

When you have completed the SfEP courses, you can get support in establishing your career by joining the SfEP mentoring scheme.

See the SfEP and the Publishing Training Centre websites for more details.


Training and development

In some publishing companies you will receive in-house training when you start work. You can also develop your skills by attending courses like those run by the SfEP and the Publishing Training Centre.

As an experienced proofreader, you can join the SfEP accreditation and registration scheme. This involves passing a proofreading test and getting recommendations from clients.

It will be useful to become a member of professional bodies such as the SfEP, Women in Publishing and the Publishers' Association, as this will give you opportunities for support and professional networking.

As a member of the SfEP, your details can be entered on the society's directory, which is a resource for people needing proofreading and editing services.

Throughout your career, you will need to keep up to date with developments in publishing, and with technical skills such as changes in relevant computer software. You can complete training in these areas by attending seminars and completing distance learning run by the SfEP and the Publishing Training Centre.


Skills and knowledge

To be a proofreader you will need to have:

  • a good standard of English, especially grammar and spelling
  • a high level of concentration, accuracy and attention to detail
  • good IT skills
  • self-motivation
  • a methodical approach
  • the ability to cope with repetitive tasks
  • tact and diplomacy for working with writers.

More information

Creative Skillset Careers (Opens new window)
Tel: 08080 300 900 (England and Northern Ireland)
Tel: 0845 850 2502(Scotland)
Tel: 08000 121 815 (Wales)
www.creativeskillset.org/careers

Society for Editors and Proofreaders (SfEP) (Opens new window)
Apsley House
176 Upper Richmond Road
Putney
London
SW15 2SH
Tel: 020 8785 6155
www.sfep.org.uk

Women in Publishing (Opens new window)
www.wipub.org.uk

Publishers Association (Opens new window)
29b Montague Street
London
WC1B 5BW
Tel: 020 7691 9191
www.publishers.org.uk

Publishing Training Centre at Book House (Opens new window)
45 East Hill
Wandsworth
London
SW18 2QZ
Tel: 020 8874 2718
www.train4publishing.co.uk

Creative Skillset (Opens new window)
Focus Point
21 Caledonian Road
London
N1 9GB
www.creativeskillset.org


Opportunities

You would usually be self-employed and work freelance.

Vacancies are sometimes advertised in the national press or on websites such as The Bookseller. However, jobs for full-time, in-house proofreaders are rare, and competition is strong.

Few proofreaders earn a full-time living from this work – you may need to combine proofreading with another job.

As an experienced proofreader, you could build up your reputation as a specialist in a particular field, or go for more high-profile work.

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The publishing industry is part of the creative industries, which is represented by Creative Skillset. This includes: advertising; animation; computer games; corporate and commercial production; fashion and textiles; film; interactive media; photo imaging; publishing; radio; and television.

Publishing is made up of many different sub‐sectors, including: books; journals (including electronic journals); newspapers; news agencies; magazines and business media; directories and databases; and newsletters and reports. Newspapers, covering both national and local newspapers, are the largest sub‐sector employing over 60,000, around 30% of the sector. The smallest sub‐sector is News Agencies, which employs 24,000 and comprises 11% of the sector.

Key facts:

  • There are over 200,000 people employed in the publishing industry, representing less than 1% of all those working in the UK.
  • Over 60,000 of the publishing workforce is employed in newspapers.
  • The publishing industry generates a turnover of £8.3 billion Gross Value Added and is one of the biggest earners for the UK creative media industries.
  • 85% of business have less than 24 employees, 3% have 200 or more employees.
  • The majority of companies are based in London and the South East of England.
  • Around 45% of the workforce has a degree.

Jobs in the industry include: Editor, Illustrator, Journalist, Indexer, Licensing Manager, Commissioning Editor, Managing Editor, Production Editor, Sales Executive, Marketing Manager, Publicity Assistant.


National and regional data

The main geographical area of employment is London and the South East. The North West (including Merseyside) is next, followed by Scotland, the South West and the West Midlands. In Wales and Northern Ireland the sector is predominately made up of small publishers and news media.

East Midlands – There are approximately 9,000 jobs in publishing. The industry is primarily focussed around consumer, business and professional journals & periodicals, as well as newspapers

East of England – There are approximately 25,000 people employed in the East of England. This is clustered around book publishing, newspapers, as well as consumer, business & professional journals & periodicals.

London – London has the largest publishing workforce with approximately 52,000 employed. Consumer, business & profession journals & periodicals makes up the largest employment sub sector at 20,000, but there is also a substantial workforce of 10,000 in both book publishing and other publishing activities.

North East – Approximately 16,000 people are employed in publishing in the North East comprised of 8,00 in newspapers, 4,000 in other publishing activities, 2,000 in both book publishing and consumer, business & professional journals & periodicals.

North West – There are currently no statistics for this region.

South East – The South East employs around 25,000 people in the publishing sector. Much of this work is clustered around book publishing at 11,000 and newspapers at 9,000 (more than any other region).

South West – 19,000 people are employed in the publishing sector in the South West. Other publishing activities makes up 6,000 of the total and book publishing and consumer, business & profession journals & periodicals have around 5,000 within each.

West Midlands – Approximately 6,000 people are employed in publishing in the West Midlands, predominately in newspaper publishing at 4,000.

Yorkshire and the Humber – The Yorkshire and Humber has a workforce of around 6,000 people predominately in newspaper publishing.

Northern Ireland – Northern Ireland has a relatively small publishing industry at around 1,000 people, all in the area of newspapers.

Scotland – Scotland has a publishing workforce of around 9,000 people mainly in newspapers at 7,000 and a further 2,000 in book publishing.

Wales – Wales has a small publishing workforce of around 2,000 employees mostly working in newspapers.

National and Regional information on the publishing sector in the nations and regions is based on the Labour Force Survey (ONS) Apr‐Jun 2009.


Career paths


Further sources


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