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Copy editor

  • Hours

    30-40 per week

  • Starting salary

    £16,000 + per year



The work

Copy editors prepare pieces of text for publication by checking the author’s manuscript (or 'copy'). They often work on books, but may also edit articles for journals and text for brochures, instruction manuals and online publications.

As a copy editor, your work would typically include:

  • correcting errors in spelling, grammar and punctuation
  • making sure the text is in the publisher's or publication’s style ('house style')
  • making sure that the meaning of the text is clear
  • checking that references are quoted correctly and pictures have the right captions
  • checking for possible legal issues, such as libel, partiality or breach of copyright
  • resolving queries with the author
  • consulting the author if extensive revision of the text is needed.

You would do most of your work on a computer ('on-screen editing') but you may also sometimes work on a printout ('hard copy') of the author’s typed or word-processed manuscript.


Hours

As a copy editor working in-house, you would usually have normal office hours, but may need to work extra at busy times or when you have tight deadlines.

As a freelance copy editor, you would usually work from home, and would have more freedom to decide your own hours. However, you would still need to meet agreed deadlines.


Income

Copy editors can earn from £16,000 to around £35,000 a year.

Salaries for in-house copy editors vary widely depending on the size and location of the employer.

Freelance copy editors negotiate fees with clients. The Society for Editors and Proofreaders suggests minimum hourly rates. However, there is no obligation for publishers to pay this amount.

Figures are intended as a guideline only.

To become a copy editor you will usually need a degree, followed by experience in publishing at an assistant level.

Degrees in publishing are available at a number of colleges and universities, and could be particularly useful, although they are not essential. To work in a specialist area, you will find it useful to have a relevant degree. For example a science degree will be useful for scientific publishing.

To search for relevant degrees see the UCAS website. You should check with individual colleges and universities for their entry requirements.

After completing a degree, you will usually need to start in a job such as editorial assistant. You may be more likely to find work with small, less well-known publishers to start with. This will help you to get some experience of editing, build up contacts and develop a portfolio, so that you will be more likely to be considered by larger publishing companies.

Joining professional organisations such as the Society for Editors and Proofreaders (SfEP) and Women in Publishing will be useful, as it will give you opportunities for professional support and networking.

You may be able to find freelance work through contacts you have made in the industry, or by making speculative approaches to publishing companies. Check the members' lists of organisations such as the Publishers Association for contact details. You can find advice on working freelance on the SfEP website.

Some of the larger publishing houses run graduate training schemes.


Training and development

When you start work as an in-house copy editor you may receive on-the-job training.

You can also do courses run by organisations such as the Publishers Association, the Publishing Training Centre and the Society for Editors and Proofreaders (SfEP). SfEP training includes a course on working freelance.

As a member of SfEP you can increase your chances of finding work by having your details published on the society's directory, which is used by companies that need editing services.

Completing a postgraduate course relevant to copy editing may improve your career prospects.


Skills and knowledge

  • a good command of English
  • excellent levels of concentration, accuracy and attention to detail
  • the ability to work under pressure and to tight deadlines
  • tact and diplomacy for working with authors
  • a methodical and well-organised approach
  • good computer skills
  • a high level of self motivation.

More information

Creative Skillset Careers (Opens new window)
Tel: 08080 300 900 (England and Northern Ireland)
Tel: 0845 850 2502(Scotland)
Tel: 08000 121 815 (Wales)
www.creativeskillset.org/careers

Society for Editors and Proofreaders (SfEP) (Opens new window)
Apsley House
176 Upper Richmond Road
Putney
London
SW15 2SH
Tel: 020 8785 6155
www.sfep.org.uk

Women in Publishing (Opens new window)
www.wipub.org.uk

Publishers Association (Opens new window)
29b Montague Street
London
WC1B 5BW
Tel: 020 7691 9191
www.publishers.org.uk

Publishing Training Centre at Book House (Opens new window)
45 East Hill
Wandsworth
London
SW18 2QZ
Tel: 020 8874 2718
www.train4publishing.co.uk

Creative Skillset (Opens new window)
Focus Point
21 Caledonian Road
London
N1 9GB
www.creativeskillset.org


Opportunities

Most publishers (especially very large companies) now use freelance copy editors, so there are limited numbers of in-house vacancies. As a result, competition can be strong, especially in fiction editing.

Opportunities for progression depend on the size of the publishing house. Working in a small publishing house may give you the chance to learn all aspects of the industry, whereas there may be more opportunities for promotion in larger companies.

You may find the following links useful for job vacancies and general reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The publishing industry is part of the creative industries, which is represented by Creative Skillset. This includes: advertising; animation; computer games; corporate and commercial production; fashion and textiles; film; interactive media; photo imaging; publishing; radio; and television.

Publishing is made up of many different sub‐sectors, including: books; journals (including electronic journals); newspapers; news agencies; magazines and business media; directories and databases; and newsletters and reports. Newspapers, covering both national and local newspapers, are the largest sub‐sector employing over 60,000, around 30% of the sector. The smallest sub‐sector is News Agencies, which employs 24,000 and comprises 11% of the sector.

Key facts:

  • There are over 200,000 people employed in the publishing industry, representing less than 1% of all those working in the UK.
  • Over 60,000 of the publishing workforce is employed in newspapers.
  • The publishing industry generates a turnover of £8.3 billion Gross Value Added and is one of the biggest earners for the UK creative media industries.
  • 85% of business have less than 24 employees, 3% have 200 or more employees.
  • The majority of companies are based in London and the South East of England.
  • Around 45% of the workforce has a degree.

Jobs in the industry include: Editor, Illustrator, Journalist, Indexer, Licensing Manager, Commissioning Editor, Managing Editor, Production Editor, Sales Executive, Marketing Manager, Publicity Assistant.


National and regional data

The main geographical area of employment is London and the South East. The North West (including Merseyside) is next, followed by Scotland, the South West and the West Midlands. In Wales and Northern Ireland the sector is predominately made up of small publishers and news media.

East Midlands – There are approximately 9,000 jobs in publishing. The industry is primarily focussed around consumer, business and professional journals & periodicals, as well as newspapers

East of England – There are approximately 25,000 people employed in the East of England. This is clustered around book publishing, newspapers, as well as consumer, business & professional journals & periodicals.

London – London has the largest publishing workforce with approximately 52,000 employed. Consumer, business & profession journals & periodicals makes up the largest employment sub sector at 20,000, but there is also a substantial workforce of 10,000 in both book publishing and other publishing activities.

North East – Approximately 16,000 people are employed in publishing in the North East comprised of 8,00 in newspapers, 4,000 in other publishing activities, 2,000 in both book publishing and consumer, business & professional journals & periodicals.

North West – There are currently no statistics for this region.

South East – The South East employs around 25,000 people in the publishing sector. Much of this work is clustered around book publishing at 11,000 and newspapers at 9,000 (more than any other region).

South West – 19,000 people are employed in the publishing sector in the South West. Other publishing activities makes up 6,000 of the total and book publishing and consumer, business & profession journals & periodicals have around 5,000 within each.

West Midlands – Approximately 6,000 people are employed in publishing in the West Midlands, predominately in newspaper publishing at 4,000.

Yorkshire and the Humber – The Yorkshire and Humber has a workforce of around 6,000 people predominately in newspaper publishing.

Northern Ireland – Northern Ireland has a relatively small publishing industry at around 1,000 people, all in the area of newspapers.

Scotland – Scotland has a publishing workforce of around 9,000 people mainly in newspapers at 7,000 and a further 2,000 in book publishing.

Wales – Wales has a small publishing workforce of around 2,000 employees mostly working in newspapers.

National and Regional information on the publishing sector in the nations and regions is based on the Labour Force Survey (ONS) Apr‐Jun 2009.


Career paths


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