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Indexer

  • Hours

    Variable

  • Starting salary

    Variable



The work

As an indexer, you would put together indexes for all kinds of documents to help users find the information they need easily. You would work on documents such as books, periodicals, technical manuals, reports and websites.

Your work would typically include:

  • studying documents to get an overall idea of what they cover
  • identifying important words and phrases in the text, noting where they occur and putting them in alphabetical order
  • identifying the main topics and breaking them down into sections
  • cross-referencing related topics
  • organising the index so that information is easy to find
  • indexing photographs, diagrams and other illustrations
  • using specialist computer software for sorting, formatting and printing.

As you would normally be self-employed, you would also need to find clients, negotiate work and carry out the tasks associated with running a small business, such as keeping accounts.


Hours

You would usually choose your own working hours. However, the need to meet deadlines for completing work may mean long hours, including evenings and weekends.

You would usually work from home.


Income

Indexers negotiate their own fees for each job. They might charge by the hour, by the page or offer a flat fee for the whole job.

The Society of Indexers recommends that rates for a straightforward text should start at £20.50 an hour (from January 2009). Experienced indexers working on specialised texts will normally charge more for more complex work or very tight deadlines. See the SI website for more information.

Figures are intended as a guideline only.


Entry requirements

Although you do not need formal qualifications to become an indexer, you will need a good standard of education. Most indexers have a degree-level qualification.

To find out if you would be suited to indexing, you could attend a workshop for beginners run by the Society of Indexers (SI), or complete an online workshop.

You can learn the principles and practice of indexing by doing the SI Training in Indexing distance learning course. The course is made up of four units, each involving about 45 to 50 hours of study. You will need to be a member of the SI to take the formal tests which follow each unit of the course.

When you have successfully completed the tests you will be awarded Accredited Indexer (AI) status, which is recognised by employers as a first stage professional indexing qualification.

The SI course covers advice on setting up as a freelance indexer and finding work. You could also attend SI workshops on working as a freelance indexer and establishing an indexing business.

See the SI website for details of workshops and courses.

Another option would be to complete Book Indexing Personal Tuition (BIPT), which is taught by tutorials. Contact SI or BIPT for more details. Please note: BIPT do not have a website – see below for contact details.

If you want to work in a specialised area you should have in-depth and up-to-date knowledge of the subject. Many indexers take up indexing as a second career, often using experience and knowledge they have developed in other kinds of work.


Training and development

As an experienced indexer and a member of the Society of Indexers (SI), you can take the tests leading to Accredited Indexer status without doing an SI course. You could then complete an assessment process for the SI second stage professional qualification, Fellowship of the SI.

You can also attend SI workshops and seminars throughout the UK. These are suitable for beginners and more experienced indexers.

Joining the SI would give you the opportunity to network and learn from other indexers through local and special interest groups.


Skills and knowledge

  • a logical, methodical approach
  • very high standards of accuracy
  • good general knowledge and some specialist knowledge for indexing particular subjects
  • a good command of English, with accurate spelling and punctuation
  • keyboard skills and access to a computer
  • good concentration
  • the ability to work quickly and to tight deadlines
  • self-discipline to organise your work, especially if you work at home.

More information

Creative Skillset Careers (Opens new window)
Tel: 08080 300 900 (England and Northern Ireland)
Tel: 0845 850 2502(Scotland)
Tel: 08000 121 815 (Wales)
www.creativeskillset.org/careers

Society of Indexers (SI) (Opens new window)
Woodbourn Business Centre
10 Jessell Street
Sheffield
S9 3HY
www.indexers.org.uk

Book Indexing Postal Tutorials (BIPT)
Please note: BIPT do not have a website
Contact: Ann Hall
Tel: 07708 571548
Email: alanindex@tiscali.co.uk

Creative Skillset (Opens new window)
Focus Point
21 Caledonian Road
London
N1 9GB
www.creativeskillset.org


Opportunities

You would usually be self-employed and be commissioned to prepare single indexes. You could combine indexing with other areas such as proofreading and copywriting.

You would need to sell your services to publishers, authors, libraries, commercial companies and public bodies, so being able to market your skills is important. It may take some time to build up enough work to be able to rely on indexing as a main source of income.

As a qualified indexer you are entitled to an entry in the Society of Indexers (SI) annual directory, which is distributed to major publishers and other organisations, and also published on the SI website.

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The publishing industry is part of the creative industries, which is represented by Creative Skillset. This includes: advertising; animation; computer games; corporate and commercial production; fashion and textiles; film; interactive media; photo imaging; publishing; radio; and television.

Publishing is made up of many different sub‐sectors, including: books; journals (including electronic journals); newspapers; news agencies; magazines and business media; directories and databases; and newsletters and reports. Newspapers, covering both national and local newspapers, are the largest sub‐sector employing over 60,000, around 30% of the sector. The smallest sub‐sector is News Agencies, which employs 24,000 and comprises 11% of the sector.

Key facts:

  • There are over 200,000 people employed in the publishing industry, representing less than 1% of all those working in the UK.
  • Over 60,000 of the publishing workforce is employed in newspapers.
  • The publishing industry generates a turnover of £8.3 billion Gross Value Added and is one of the biggest earners for the UK creative media industries.
  • 85% of business have less than 24 employees, 3% have 200 or more employees.
  • The majority of companies are based in London and the South East of England.
  • Around 45% of the workforce has a degree.

Jobs in the industry include: Editor, Illustrator, Journalist, Indexer, Licensing Manager, Commissioning Editor, Managing Editor, Production Editor, Sales Executive, Marketing Manager, Publicity Assistant.


National and regional data

The main geographical area of employment is London and the South East. The North West (including Merseyside) is next, followed by Scotland, the South West and the West Midlands. In Wales and Northern Ireland the sector is predominately made up of small publishers and news media.

East Midlands – There are approximately 9,000 jobs in publishing. The industry is primarily focussed around consumer, business and professional journals & periodicals, as well as newspapers

East of England – There are approximately 25,000 people employed in the East of England. This is clustered around book publishing, newspapers, as well as consumer, business & professional journals & periodicals.

London – London has the largest publishing workforce with approximately 52,000 employed. Consumer, business & profession journals & periodicals makes up the largest employment sub sector at 20,000, but there is also a substantial workforce of 10,000 in both book publishing and other publishing activities.

North East – Approximately 16,000 people are employed in publishing in the North East comprised of 8,00 in newspapers, 4,000 in other publishing activities, 2,000 in both book publishing and consumer, business & professional journals & periodicals.

North West – There are currently no statistics for this region.

South East – The South East employs around 25,000 people in the publishing sector. Much of this work is clustered around book publishing at 11,000 and newspapers at 9,000 (more than any other region).

South West – 19,000 people are employed in the publishing sector in the South West. Other publishing activities makes up 6,000 of the total and book publishing and consumer, business & profession journals & periodicals have around 5,000 within each.

West Midlands – Approximately 6,000 people are employed in publishing in the West Midlands, predominately in newspaper publishing at 4,000.

Yorkshire and the Humber – The Yorkshire and Humber has a workforce of around 6,000 people predominately in newspaper publishing.

Northern Ireland – Northern Ireland has a relatively small publishing industry at around 1,000 people, all in the area of newspapers.

Scotland – Scotland has a publishing workforce of around 9,000 people mainly in newspapers at 7,000 and a further 2,000 in book publishing.

Wales – Wales has a small publishing workforce of around 2,000 employees mostly working in newspapers.

National and Regional information on the publishing sector in the nations and regions is based on the Labour Force Survey (ONS) Apr‐Jun 2009.


Career paths


Further sources


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