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Sub-editor

  • Hours

    Variable

  • Starting salary

    £15,000 + per year

Sub-editors, or 'subs', check written text before it is published in newspapers, magazines and on websites. If you've got a good standard of English and can work quickly to tight deadlines, this job could be ideal for you.

To be good at this job you would also need excellent attention to detail. You would need IT and research skills.

To get into this job you would need a journalism qualification or experience. You can study sub-editing on its own or as part of a broader journalism course. This is a job where getting experience is very important, both to develop your skills and your industry contacts.



The work

As a sub-editor, your work would typically include:

  • making sure articles are accurate and do not break laws such as libel and copyright
  • checking any queries with the reporter or journalist
  • re-writing articles if necessary to make them clearer or shorter
  • making sure articles follow the publication’s house style
  • writing headlines, captions, short paragraphs (known as ‘standfirsts’) which lead in to articles, and ‘panels’ which break up the text
  • making sure articles are in the right place on each page
  • using page layout and image editing software like Quark Express, InDesign and Photoshop
  • sending completed pages to the printers.

You would work closely with reporters, editors, designers, production staff and printers.


Hours

You will need to be flexible about your working hours, as you could have early starts and late finishes to meet deadlines. The period immediately before going to print (which could be daily, weekly or monthly) will be particularly busy.

You will usually be based in an open-plan office, which is likely to be hectic and noisy most of the time.


Income

Starting salaries can range from £15,000 to £23,000 a year, depending on the type of publication. Experienced and senior sub-editors can earn from £25,000 a year to over £40,000.

Figures are intended as a guideline only.


Entry requirements

For newspaper sub-editing you would need a journalism qualification or experience. Industry-recognised qualifications are accredited by the National Council for the Training of Journalists (NCTJ).

It is common to move into sub-editing after gaining experience as a reporter. However, you can train specifically in sub-editing by completing a 12-week Diploma in Production Journalism at Brighton Journalist Works in Brighton – at present this is the only NCTJ-accredited sub-editing course available.

There are also several NCTJ-accredited newspaper courses which offer an additional certificate in sub-editing, which involves completing a subbing exam at the end of the course, as well as the reporters' exam. See the NCTJ website for details.

There are no set qualifications for becoming a magazine journalist, although most people applying for this sort of work have a degree. A common starting point is to work as an editorial assistant for a magazine publishing house. This route allows you to develop your skills and make contacts in the industry, which is important as many vacancies are not advertised.

Alternatively, you could prepare for a magazine sub-editing job by:

  • completing the Diploma in Production Journalism mentioned above
  • completing an industry-recognised journalism qualification accredited by the NCTJ or the Periodical Publishers Association (PPA).

See the NCTJ and PPA websites for full details of journalism careers and qualifications.

The NCTJ distance learning course, Basics of Sub-Editing, will help you to develop sub-editing skills, but does not lead to a qualification.

For many sub-editing jobs you will need to be able to use QuarkXpress. InDesign and Photoshop skills could also be useful. Courses in these are available at many colleges and private training providers.


Training and development

As well as learning on the job, you can develop your skills by attending relevant short courses. These are offered by professional bodies including the National Union of Journalists (NUJ), NCTJ, PPA and the Broadcast Journalism Training Council (BJTC).

You will also need to keep your IT skills and knowledge of industry developments up to date, perhaps by attending training courses.


Skills and knowledge

To be a sub-editor you should have:

  • a good standard of English, particularly grammar and spelling
  • the ability to sum up the main point of a story as an eye-catching headline
  • excellent attention to detail
  • the ability to work under pressure and to tight deadlines
  • IT skills
  • excellent communication skills
  • an understanding of the law relating to publishing
  • an interest in the sector if working on a specialist publication
  • research skills.

More information

Creative Skillset Careers (Opens new window)
Tel: 08080 300 900 (England and Northern Ireland)
Tel: 0845 850 2502(Scotland)
Tel: 08000 121 815 (Wales)
www.creativeskillset.org/careers

Society for Editors and Proofreaders (SfEP) (Opens new window)
Apsley House
176 Upper Richmond Road
Putney
London
SW15 2SH
Tel: 020 8785 6155
www.sfep.org.uk

Creative Skillset (Opens new window)
Focus Point
21 Caledonian Road
London
N1 9GB
www.creativeskillset.org

National Council for the Training of Journalists (NCTJ) (Opens new window)
The New Granary
Station Road
Saffron Walden
Essex
CB11 3PL
Tel: 01799 544014
www.nctj.com

Periodicals Publishers Association (PPA) (Opens new window)
Queens House
28 Kingsway
London
WC2B 6JR
Tel: 020 7404 4166
www.ppa.co.uk


Opportunities

Competition for jobs is strong, especially on national newspapers and 'glossy' magazines. You would typically start on a local or regional newspaper, or as an editorial assistant for a magazine publishing company.

With experience you may be able to progress to production editor or chief sub-editor. You could also use your journalism experience to move into PR or work as a press officer.

You may find the following links useful for job vacancies and general reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The publishing industry is part of the creative industries, which is represented by Creative Skillset. This includes: advertising; animation; computer games; corporate and commercial production; fashion and textiles; film; interactive media; photo imaging; publishing; radio; and television.

Publishing is made up of many different sub‐sectors, including: books; journals (including electronic journals); newspapers; news agencies; magazines and business media; directories and databases; and newsletters and reports. Newspapers, covering both national and local newspapers, are the largest sub‐sector employing over 60,000, around 30% of the sector. The smallest sub‐sector is News Agencies, which employs 24,000 and comprises 11% of the sector.

Key facts:

  • There are over 200,000 people employed in the publishing industry, representing less than 1% of all those working in the UK.
  • Over 60,000 of the publishing workforce is employed in newspapers.
  • The publishing industry generates a turnover of £8.3 billion Gross Value Added and is one of the biggest earners for the UK creative media industries.
  • 85% of business have less than 24 employees, 3% have 200 or more employees.
  • The majority of companies are based in London and the South East of England.
  • Around 45% of the workforce has a degree.

Jobs in the industry include: Editor, Illustrator, Journalist, Indexer, Licensing Manager, Commissioning Editor, Managing Editor, Production Editor, Sales Executive, Marketing Manager, Publicity Assistant.


National and regional data

The main geographical area of employment is London and the South East. The North West (including Merseyside) is next, followed by Scotland, the South West and the West Midlands. In Wales and Northern Ireland the sector is predominately made up of small publishers and news media.

East Midlands – There are approximately 9,000 jobs in publishing. The industry is primarily focussed around consumer, business and professional journals & periodicals, as well as newspapers

East of England – There are approximately 25,000 people employed in the East of England. This is clustered around book publishing, newspapers, as well as consumer, business & professional journals & periodicals.

London – London has the largest publishing workforce with approximately 52,000 employed. Consumer, business & profession journals & periodicals makes up the largest employment sub sector at 20,000, but there is also a substantial workforce of 10,000 in both book publishing and other publishing activities.

North East – Approximately 16,000 people are employed in publishing in the North East comprised of 8,00 in newspapers, 4,000 in other publishing activities, 2,000 in both book publishing and consumer, business & professional journals & periodicals.

North West – There are currently no statistics for this region.

South East – The South East employs around 25,000 people in the publishing sector. Much of this work is clustered around book publishing at 11,000 and newspapers at 9,000 (more than any other region).

South West – 19,000 people are employed in the publishing sector in the South West. Other publishing activities makes up 6,000 of the total and book publishing and consumer, business & profession journals & periodicals have around 5,000 within each.

West Midlands – Approximately 6,000 people are employed in publishing in the West Midlands, predominately in newspaper publishing at 4,000.

Yorkshire and the Humber – The Yorkshire and Humber has a workforce of around 6,000 people predominately in newspaper publishing.

Northern Ireland – Northern Ireland has a relatively small publishing industry at around 1,000 people, all in the area of newspapers.

Scotland – Scotland has a publishing workforce of around 9,000 people mainly in newspapers at 7,000 and a further 2,000 in book publishing.

Wales – Wales has a small publishing workforce of around 2,000 employees mostly working in newspapers.

National and Regional information on the publishing sector in the nations and regions is based on the Labour Force Survey (ONS) Apr‐Jun 2009.


Career paths


Further sources


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