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Legal secretary

  • Hours

    30-40 per week

  • Starting salary

    £12,000 + per year



The work

As a legal secretary, you would provide administrative support for lawyers and legal executives, and help with the day-to-day tasks involved in running a legal firm.

Your tasks would be varied and depending on what department you work in your duties could include:

  • typing letters and producing legal documents such as wills, contracts and court papers
  • working from notes dictated onto audiotape
  • answering telephone calls, letters, faxes and e-mails
  • organising diaries and making appointments
  • preparing court forms and statements
  • keeping records of costs and controlling petty cash
  • dealing with enquiries from clients
  • attending court or police cells with solicitors
  • delivering and collecting documents
  • filing and other general clerical work.

If you worked in a small local law firm, you would develop experience in a wide range of legal matters, whilst in larger firms you would tend to specialise in a particular area of law.


Hours

In a full-time job you would typically work standard office hours, Monday to Friday. Part-time and temporary work are also often available.

You would be mainly office-based, but may also travel around your local area to deliver documents, visit police stations or attend court.


Income

  • Starting salaries can be between £12,000 and £20,000 a year, depending on your location.
  • With experience, this can rise to between £20,000 and £30,000.
  • Highly-qualified legal secretaries in top law firms can earn up to £36,000 a year.

Figures are intended as a guideline only.


Entry requirements

Employers will expect a good standard of literacy, and you may have an advantage with a GCSE (A-C) in English, or a similar level of qualification.

You will usually need experience of office work, plus accurate typing skills. You would also have an advantage if you had audio transcription skills. Temporary office work (known as 'temping') is a good way of getting relevant experience. Full- and part-time courses in computer and secretarial skills are widely available at local colleges and through training companies.

You may find it useful to take a recognised legal secretarial course before you look for work. However, this is not always essential if you have good general administrative skills and a knowledge of law.

You may be able to get into secretarial work through an Apprenticeship scheme. The range of Apprenticeships available in your area will depend on the local jobs market and the types of skills employers need from their workers. For more information, visit the Apprenticeships website.


Training and development

Your training would usually be a combination of learning on the job from experienced staff, and studying for a recognised legal secretarial qualification such as:

  • Chartered Institute of Legal Executives (CILEx)/City & Guilds Level 2 Certificate/Diploma for Legal Secretaries
  • CILEx/City & Guilds Level 2 Certificate/Diploma for Legal Secretaries
  • CILEx/City & Guilds Level 3 Certificate/Diploma for Legal Secretaries
  • Institute of Legal Secretaries and PAs' Legal Secretaries Diploma.

You can study for the courses part-time at many local colleges in the UK, or by distance learning.

The Institute of Legal Secretaries and PAs also offers a range of single-subject certificates and diplomas in areas like conveyancing or corporate law, which would be useful if you wanted to specialise in a particular area of law.

See the CILEx and Institute of Legal Secretaries and PAs websites for more details.

You could also take short courses in audio transcription and legal word processing part-time at local colleges.

With further training and qualifications, you could become a legal executive, paralegal or licensed conveyancer. You could also choose to study further and qualify as a solicitor or barrister. See the related profiles for more information.


Skills and knowledge

  • excellent secretarial skills
  • knowledge of law and legal procedures
  • computer literacy
  • a high level of accuracy and attention to detail
  • discretion, for dealing with confidential information
  • a good standard of spelling and grammar
  • the ability to work to deadlines
  • the ability to work well as part of a team and also on your own
  • a polite, helpful manner.

More information

Chartered Institute of Legal Executives (CILEx) (Opens new window)
Kempston Manor
Kempston
Bedfordshire
MK42 7AB 01234 841000
www.ilex.org.uk

Institute of Legal Secretaries and PAs (Opens new window)
308 Canterbury Court
Kennington Business Park
1-3 Brixton Road
London
Tel: 0845 643 4974 / 0207 1009210
Fax: 0203 384 4976
e-mail: info@institutelegalsecretaries.com
www.institutelegalsecretaries.com

City & Guilds (Opens new window)
1 Giltspur Street
London
EC1A 9DD
Tel: 0844 543 0000
www.cityandguilds.com


Opportunities

As well as solicitors’ offices and barristers’ chambers, you could work for law courts, local authorities, estate agents or the police.

Jobs may be advertised in the local press, in Jobcentre Plus, and by the many specialist legal recruitment agencies and through online legal jobsites.

With experience you could progress to senior secretary, PA or office manager in larger firms. With further training you could move into other legal work such as legal executive or paralegal.

You may find the following useful for job vacancies and further reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The prosecution service is part of the justice sector, which is represented by Skills for Justice Sector Skills Council. It includes: forensic science; police and law enforcement; courts and tribunals; custodial care; community justice; plus fire and rescue services. The sector works to create and maintain a safe, just and stable society. Its purpose is to reduce crime and re‐offending, promote confidence in the criminal justice system, protect people and contribute to the reduction and fear of crime, and support the administration of justice. The sector employs around 600,000 employees in the UK across a range of organisations operating with different remits.

The prosecution service operates in:

  • Crown Prosecution Service (England and Wales)
  • Crown Office of the Procurator Fiscal (Scotland)
  • Public Prosecution Service (Northern Ireland)
  • Revenue and Customs Prosecution Office (remit extends across the UK)

The Crown Prosecution Service (CPS) is the Government Department responsible for prosecuting criminal cases investigated by the police in England and Wales. As the principal prosecuting authority in England and Wales, it is responsible for: advising the police on cases for possible prosecution; reviewing cases submitted by the police; where the decision is to prosecute, determining the charge (in all but minor cases); preparing cases for court; and the presenting cases at court.

Key facts:

  • In total there are 11,258 people working in prosecution services across the UK, of which:
    • over 8,730 are employed by the Crown Prosecution Service, including around 2,800 lawyers
    • 323 are employed in Revenue and Customs Prosecution Service
  • Just over 1.3 million cases are heard in Magistrates’ courts and another 115,000 in Crown Court.
  • The Crown Prosecution Service consists of 39 offices in England headed by a Chief Crown Prosecutor.
  • 67% of the Crown Prosecution Service is female and 12% are from a minority ethnic background.
  • Women across the justice sector as a whole tend to be concentrated in support roles.

Jobs in the industry range from: Legal trainees, Prosecutors, Caseworkers, Administrators, Crown Advocates, Witness Care Officer, Associate Prosecutor.


National and regional data

The East Midlands has 5 CPS Area Offices, which employ 590 full‐time equivalent staff. The five area offices are: Derbyshire; Leicestershire; Lincolnshire; Northamptonshire; and Nottinghamshire.

The East of England has 6 area offices that employ 610 full‐time equivalent staff. The offices are: Bedfordshire; Cambridgeshire; Essex; Hertfordshire; Norfolk; and Suffolk.

London has 2 Area Offices, which together employ approximately 2,160 full‐time equivalent staff, making it the largest CPS region. Additionally, the Revenue and Customs Prosecution Office employs 323 staff, which is split between London and Manchester.

The North East has 3 Area Offices, which employ 460 full‐time equivalent staff. The three offices are: Cleveland; Durham; and Northumbria.

The North West has 5 Area Offices that employ 1,240 full‐time equivalent staff. The five offices are: Cheshire; Cumbria; Greater Manchester; Lancashire; and Merseyside. Additionally, the Revenue and Customs Prosecution Office employs 323 staff, which is split between London and Manchester. The North West is the second largest region behind London.

The South East has 5 Area Offices that employ 890 full‐time equivalent staff. The five offices are: Hampshire; Kent; Surrey; Sussex; and Thames Valley.

The South West has 5 Area Offices that employ 530 full‐time equivalent staff. The five forces are: Avon and Somerset; Devon and Cornwall; Dorset; Gloucestershire; and Wiltshire.

The West Midlands has 4 Area Offices that employ 870 full‐time equivalent staff. The four offices are: Staffordshire; Warwickshire; West Midlands; and West Mercia.

Yorkshire and Humberside has 4 Area Offices that employ 910 full‐time equivalent staff, the third largest region in England. The four Area Offices are: Humberside; North Yorkshire; South Yorkshire; and West Yorkshire.

The Northern Ireland Public Prosecution Service (PPSNI) was formally launched in 2005. The service is regionally based and employs 562 staff, of which 165 are lawyers. There is an expected replacement demand of 25% due to retirements by 2014. The following skill shortages have been identified: provision of experience for prosecutors; management skills for lawyers; potential impact of devolution; and management skills development.

In Scotland, the Crown Office and Procurator Fiscal Service (COPFS) provide independent public prosecution and deaths investigation service. It is a department of the Scottish Government and is headed by the Lord Advocate. The Procurator Fiscal Service is divided into 11 areas, with an Area Procurator Fiscal for each. There is a network of 48 Procurator Fiscal offices, one for each Sheriff Court district. It employs 1,520 staff of which 30% are legal staff. The following skill shortages have been identified: increased partnership working; leadership and management; and keeping up with legislative change.

In Wales, the Crown Prosecution Service employs over 470 full‐time equivalent staff over four Areas Offices, including: Dyfed Powys; North Wales; Gwent; and South Wales.


Career paths


Further sources


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