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Editorial assistant

  • Hours

    30-40 per week

  • Starting salary

    £14,000 + per year

If you have excellent written and spoken English skills, and you want to take the first step into a career in publishing, this job could be ideal for you.

Editorial assistants provide support at all stages of the publication process. They work on many different products, including books, journals, magazines, websites and web-based newsletters.

In this job it is essential that you have a high level of accuracy and the ability to spot mistakes. You will need good time management skills to make sure you meet your deadlines. You will also need to be determined and resilient.

Many editorial assistants have a degree in English, journalism or media studies. However, having relevant skills and experience is often viewed as more important than qualifications. You could gain experience and skills by volunteering, writing for your own website or doing a professional course. You will need good IT skills, including experience using design software.



The work

Becoming an editorial assistant is a common starting point for an editorial career.

In print publishing, your work as an editorial assistant would include:

  • liaising with creative, editorial, production and marketing staff
  • acting as a point of contact for freelance writers
  • keeping databases, spreadsheets and other records up to date
  • proofing and sometimes copy-editing documents
  • dealing with rights and permissions
  • acting as personal assistant to commissioning editors
  • setting up interviews
  • scanning and manipulating images using image editing software such as Photoshop
  • using page layout software such as QuarkXpress
  • supporting editing decisions, for example reviewing manuscripts and recommending whether they should be published
  • carrying out general office duties like photocopying.

In online publishing your duties would also include:

  • proofing and editing online text
  • compiling newsletters using software packages such as Dreamweaver
  • sending out newsletters using distribution software
  • uploading text and images to a website using a content management system (CMS).

Hours

Your working hours would usually be 9am to 5pm, Monday to Friday, but you may need to be flexible, and work extra hours to meet publication deadlines.

You would be office-based.


Income

Editorial assistants can earn between £14,000 and around £23,000 a year.

Figures are intended as a guideline only.


Entry requirements

Many editorial assistants have a degree in English, journalism or media studies. However, employers may consider you without qualifications if you can prove you have relevant skills and experience, and you will normally be asked to do a written test at interview.

Ways of building up your knowledge and experience include:

  • unpaid work experience or job shadowing – see the Periodical Publishers Association (PPA) website for work experience guidelines
  • creating your own website to showcase samples of your work
  • doing temporary administrative work in a publishing company
  • reading specialist publications, such as The Bookseller.

You can also develop your general skills by completing courses in basic proofreading and editing. See the Publishing Training Centre and the Society of Editors and Proofreaders (SfEP) websites for details.

For work on journals, books or magazines covering specialist subjects like medicine or science, employers will usually expect you to have a background in that subject.

Basic IT skills are essential for all types of publishing. If you do not already have these, you could attend college courses in MS Office and in design software such as Dreamweaver, QuarkXpress and Photoshop.


Training and development

Once you are working as an editorial assistant a lot of your learning will be done on the job.

You can also develop your skills and knowledge by doing short and distance learning courses such as those offered by the Publishing Training Centre and the SfEP. These include subjects like proofreading, electronic publishing, and rights and contracts.

Joining organisations such as the Society of Young Publishers, the Society for Editors and Proofreaders and Women in Publishing will give you opportunities for professional support and networking.


Skills and knowledge

To be an editorial assistant you should have:

  • a good standard of written and spoken English
  • a high level of accuracy and attention to detail
  • the ability to prioritise and meet deadlines
  • strong time management skills
  • team working skills
  • IT and administration skills
  • effective communication and 'people' skills
  • determination and resilience.

More information

Creative Skillset Careers (Opens new window)
Tel: 08080 300 900 (England and Northern Ireland)
Tel: 0845 850 2502 (Scotland)
Tel: 08000 121 815 (Wales)
www.creativeskillset.org/careers

Creative Skillset (Opens new window)
Focus Point
21 Caledonian Road
London
N1 9GB
www.creativeskillset.org

Women in Publishing (Opens new window)
www.womeninpublishing.org.uk

Society for Editors and Proofreaders (SfEP) (Opens new window)
Erico House
Apsley House
176 Upper Richmond Road
Putney
London
SW15 2SH
Tel: 020 8785 6155
www.sfep.org.uk

Periodicals Publishers Association (PPA) (Opens new window)
Queens House
28 Kingsway
London
WC2B 6JR
Tel: 020 7404 4166
www.ppa.co.uk

European Medical Writers Association (Opens new window)
www.emwa.org

Publishing Training Centre at Book House (Opens new window)
45 East Hill
Wandsworth
London
SW18 2QZ
Tel: 020 8874 2718
www.train4publishing.co.uk

Publishers Association (Opens new window)
29b Montague Street
London
WC1B 5BW
Tel: 020 7691 9191
www.publishers.org.uk


Opportunities

The number of opportunities for editorial assistants vary depending on the type of publication. Vacancies in book publishing and magazine publishing are not always advertised, so networking, job shadowing and speculative applications are often the best approach.

Vacancies with other organisations, like marketing agencies and online publishers, are more likely to be advertised.

After gaining experience as an editorial assistant you could progress to more senior editorial jobs.

You may find the following links useful for job vacancies and general reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The publishing industry is part of the creative industries, which is represented by Creative Skillset. This includes: advertising; animation; computer games; corporate and commercial production; fashion and textiles; film; interactive media; photo imaging; publishing; radio; and television.

Publishing is made up of many different sub‐sectors, including: books; journals (including electronic journals); newspapers; news agencies; magazines and business media; directories and databases; and newsletters and reports. Newspapers, covering both national and local newspapers, are the largest sub‐sector employing over 60,000, around 30% of the sector. The smallest sub‐sector is News Agencies, which employs 24,000 and comprises 11% of the sector.

Key facts:

  • There are over 200,000 people employed in the publishing industry, representing less than 1% of all those working in the UK.
  • Over 60,000 of the publishing workforce is employed in newspapers.
  • The publishing industry generates a turnover of £8.3 billion Gross Value Added and is one of the biggest earners for the UK creative media industries.
  • 85% of business have less than 24 employees, 3% have 200 or more employees.
  • The majority of companies are based in London and the South East of England.
  • Around 45% of the workforce has a degree.

Jobs in the industry include: Editor, Illustrator, Journalist, Indexer, Licensing Manager, Commissioning Editor, Managing Editor, Production Editor, Sales Executive, Marketing Manager, Publicity Assistant.


National and regional data

The main geographical area of employment is London and the South East. The North West (including Merseyside) is next, followed by Scotland, the South West and the West Midlands. In Wales and Northern Ireland the sector is predominately made up of small publishers and news media.

East Midlands – There are approximately 9,000 jobs in publishing. The industry is primarily focussed around consumer, business and professional journals & periodicals, as well as newspapers

East of England – There are approximately 25,000 people employed in the East of England. This is clustered around book publishing, newspapers, as well as consumer, business & professional journals & periodicals.

London – London has the largest publishing workforce with approximately 52,000 employed. Consumer, business & profession journals & periodicals makes up the largest employment sub sector at 20,000, but there is also a substantial workforce of 10,000 in both book publishing and other publishing activities.

North East – Approximately 16,000 people are employed in publishing in the North East comprised of 8,00 in newspapers, 4,000 in other publishing activities, 2,000 in both book publishing and consumer, business & professional journals & periodicals.

North West – There are currently no statistics for this region.

South East – The South East employs around 25,000 people in the publishing sector. Much of this work is clustered around book publishing at 11,000 and newspapers at 9,000 (more than any other region).

South West – 19,000 people are employed in the publishing sector in the South West. Other publishing activities makes up 6,000 of the total and book publishing and consumer, business & profession journals & periodicals have around 5,000 within each.

West Midlands – Approximately 6,000 people are employed in publishing in the West Midlands, predominately in newspaper publishing at 4,000.

Yorkshire and the Humber – The Yorkshire and Humber has a workforce of around 6,000 people predominately in newspaper publishing.

Northern Ireland – Northern Ireland has a relatively small publishing industry at around 1,000 people, all in the area of newspapers.

Scotland – Scotland has a publishing workforce of around 9,000 people mainly in newspapers at 7,000 and a further 2,000 in book publishing.

Wales – Wales has a small publishing workforce of around 2,000 employees mostly working in newspapers.

National and Regional information on the publishing sector in the nations and regions is based on the Labour Force Survey (ONS) Apr‐Jun 2009.


Career paths


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