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Company secretary

  • Hours

    30-40 per week

  • Starting salary

    £35,000 + per year

If you have an organised approach to work, and would like a job dealing with business law and finance, this job could suit you.

As a company secretary or chartered secretary, it would be your job to make sure that your company and its directors obey company law and financial regulations.

In this job you would need to be a good communicator. You would need to be good at negotiating and giving presentations. You would also need excellent attention to detail.

Most company secretaries have substantial business experience, and many have degrees or professional qualifications in business, law, accountancy or public administration.



The work

You would have a wide range of financial and legal management responsibilities, which would typically include:

  • keeping records such as lists of directors and shareholders
  • sending company information to Companies House or to the Stock Exchange
  • organising and taking minutes of annual general meetings and board meetings
  • preparing annual company reports
  • administering share option schemes and paying dividends
  • keeping up to date with company law
  • advising directors and board members about their legal responsibilities
  • being the company’s named representative on legal documents
  • dealing with other professionals like lawyers and auditors.

Depending on the size of company you work for, you may also be responsible for accounting and finance (including payroll, budget and internal audits), health and safety, property and general management.


Hours

In a full-time job you would typically work standard office hours Monday to Friday, although part-time work is also possible. You may sometimes work extra hours to meet deadlines, or attend evening meetings.

You would be mainly office-based, but may travel to some meetings.


Income

Salaries are usually between £35,000 and £55,000 a year. Top salaries can be between £70,000 and £120,000.

Figures are intended as a guideline only.


Entry requirements

Most company secretaries have substantial business experience, and many have degrees or professional qualifications in business, law, accountancy or public administration.

To be the secretary of a public limited company, you must by law either qualify with the Institute of Chartered Secretaries and Administrators (ICSA), or be an accountant, solicitor or barrister.

To qualify as a company secretary at present, you must complete the ICSA International Qualifying Scheme (IQS). This is made up of Parts 1 and 2, and your starting point depends on your previous qualifications. If you have an HND, degree or masters in accounting or law, or as a qualified accountant or solicitor, you could start at Part 2. With a HND or degree in any other subject, or with certain other finance or law-related qualifications, you would start at Part 1. Contact the ICSA for advice.

Alternatively, some university postgraduate courses fully satisfy the IQS requirements. See the ICSA website for details.

You can study for ICSA courses part-time or by distance learning whilst you are working, or full-time at certain colleges and universities. See the ICSA website for full details.

If you're interested in becoming a company secretary, work experience could help you to decide whether this is the career for you. Work placements may sometimes be advertised on the ICSA website, or you could contact companies yourself.


Training and development

You will develop your knowledge on the job, as well as studying for the ICSA exams whilst you are working.

When you have passed both stages of the IQS, you will be a graduate member of ICSA. You will become a fully-qualified Associate member of ICSA once you have at least six years' relevant work experience.

ICSA also offers single-subject certificates including offshore finance and charities management. You can study these either as stand-alone qualifications or as part your ongoing professional development. See the ICSA website for details.


Skills and knowledge

To be a company secretary you should have:

  • excellent spoken and written communication skills
  • good presentation and negotiation skills
  • good organisational and time management skills
  • a high degree of attention to detail
  • a good understanding of business law and finance
  • sound judgement
  • problem-solving ability
  • the ability to prioritise and manage a busy workload.

More information

Institute of Chartered Secretaries and Administrators (ICSA) (Opens new window)
16 Park Crescent
London
W1B 1AH
Tel: 020 7580 4741
www.icsa.org.uk

Skills CFA (Opens new window)
6 Graphite Square
Vauxhall Walk
London
SE11 5EE
Tel: 020 7091 9620
www.skillscfa.org


Opportunities

All public limited companies must by law have a company secretary. You could work for registered companies in all types of industry sector, or you could work in the public sector for local authorities, charities, universities or NHS hospital trusts.

Jobs may be advertised in the local and national press, law or accountancy industry publications, or websites for local authority or charity recruitment.

With experience you could become a company's chief executive or managing director. Alternatively, you could choose to work freelance as a consultant or a part-time company secretary for several smaller businesses.

You may find the following useful for job vacancies and general reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The financial services industry is represented by the Financial Skills Partnership (FSP) which includes the following activities:

  • Banking – for individuals and businesses to manage their money, access loans, buy property, exchange currencies and many other activities. It is organised into three core categories: Retail; Corporate; and Wholesale banking.
  • Investments – managing and growing the wealth of individuals and organisations
  • Insurance – covers a huge variety of risks, from cars and houses to ships, planes and satellites.
  • Financial Advice – about working with people to plan their financial goals, based on their current situation and looking at the best ways they can achieve their financial objectives, such as helping someone to choose a mortgage, invest their savings or plan for their retirement.

Almost 1.2 million staff in 34,000 workplaces constitute the UK’s financial services sector, from online car insurers to retail banking giants, and from self‐employed independent financial advisers (IFAs) to global investment banks. Operating under a regulatory framework unique to the UK, the sector facilitates the allocation of capital, promotes confidence and continuity in life and business by managing risk and maintains the transaction systems that the rest of the economy relies on to conduct its business.

Key facts:

  • 47% of firms employ 250 people.
  • Employment is dominated by a handful of large employers, most notably the high street retail banks, e.g. Barclays, HSBC.
  • 29 % of the financial services workforce is employed in administrative or secretarial roles.
  • About a quarter of the workforce is in associate professional and technical roles.
  • Managerial roles, including owners in private companies and the self‐employed, account for 37% of the workforce.
  • Employment growth in UK financial services has been weak when compared with other countries, notably the US
  • Recently, there have been notable declines in employment numbers because of the recession
  • Staff turnover has declined, as fewer vacancies and concerns about the recession may be deterring people from changing jobs

Jobs in the industry range from:

  • Insurance – underwriting, broking, customer services, sales, risk management, compliance, training, actuarial and administrative roles
  • Investments – asset management (sometimes called fund management), product development, product management, investment analysis, relationship management
  • Banking – retail banking (customer services, customer advice, financial advice, foreign exchange and branch management); corporate banking (corporate advice, relationship management, small business management and corporate management); and wholesale banking (mergers and acquisitions, research, sales and trading, and corporate finance)
  • Financial advice – mortgage adviser, independent financial adviser, compliance practitioner, pensions adviser

National and regional data

East Midlands – retail banking dominates financial services employment in the East Midlands. Women make up 53% of the workforce and 51% of workers are aged 35‐59. Full‐time employees account for 73% of the workforce and the average salary is £29,383.

East of England – insurance and insurance broking make up the most important parts of the financial service economy in this region, with Norwich a main centre. The region employs 12% of the country’s financial services workforce, with the majority, 88%, full‐time. Men make up 56% of employees, with 57% of workers aged 35‐59. Average earnings are £34,433.

London – this is the major centre of the UK’s financial services industry, centering on the City and Canary Wharf. Wholesale banking and insurance, investments and exchange markets are all well represented here. Almost of quarter of the workforce; 24% is based in London. Men make up 66% of the workforce and most jobs are full‐time, 94%. The majority of employees; 49% are aged 20‐34 and the average salary is £86,779 although this is heavily skewed by the number of high‐earning posts in the City. For most, the average is much lower.

North East – insurance broking and banking are the most important financial services in the region, with Newcastle the main centre of activity. Around 3% of the UK workforce is based in the region. Women form 66% of the workforce and 63% of workers are full‐time. Employees aged 34‐59 make up the largest share of the workforce at 52%, and the average salary is £27,219.

North West – Manchester is the biggest centre in the region but Chester, Macclesfield and Stockport are important clusters. Banking and general insurance form the bulk of businesses. The region employs 9% of the UK’s financial services workforce, with women making up 56% of employees, and most jobs are full‐time, 80%. Workers aged 34‐59 form the largest section of the workforce at 57%. The average salary in the region is £28,416.

South East – the region is second only to London in size, taking up 15% of the workforce. The gender split between men and women is fairly even at 54% and 46%, respectively, and 60% of all employees are aged 34‐59. Most people are employed full‐time, 84% and the average earnings are £37,298.

South West – The main centres for financial services in this region are Bristol, Bournemouth, Gloucester and Swindon. The sector here makes up 7% of the UK’s sector total. Women form 59% of the workforce and the majority of jobs are full‐time, 75%. People aged 34‐59 form the largest share of the workforce. Average salary for the sector is £34,910.

West Midlands – the region employs around 6% of the UK’s workforce, with the majority centred on Birmingham. Banking, general insurance and credit are the most important sub‐sectors here. Men make up 52% of employees, with 72% of jobs overall being full‐time. Workers aged 34‐59 are in the majority at 52%. The average salary is £29,014.

Yorkshire and the Humber – the emphasis across the region is on retail banking and makes up 7% of the country’s workforce. There are slightly more women than men working in the sector at 51%, and 81% of jobs are full‐time. Once again, the 34‐59 age range is most common among employees, accounting for 51%. Average earnings are £27,481.

Scotland – financial services in Scotland range from retail banking to pensions and car insurance, with centres of activity in and around Edinburgh, Glasgow and Dunfermline. Over 2,100 companies are directly involved in the industry, providing 7% of the UK’s financial services workforce. The most common age range of employees is 34‐59, and most people work full‐time, 81%. The average salary for the sector as a whole is £35,016.


Career paths


Further sources


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