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Purchasing manager

  • Hours

    £27,000 + per year

  • Starting salary

    30-40 per week

As a purchasing or procurement manager, you would be responsible for buying equipment, goods and services for your company. The main aim of your job would be comparing costs, quality and service in order to get the best value for your employer. If you are good at negotiating, networking and working with figures, this job could be a good choice for you.

In this job you would also need to have good judgement. You would need to analyse data. You would need to be organised and have good business sense.

There are different ways into this job, including starting out as an assistant and working your way up, getting a relevant higher education qualification, or going through a management training scheme. Professional qualifications are important in this job.



The work

What you bought would depend on your employer and the industry you worked in, for example:

  • raw materials and engineering components for a manufacturing company to use
  • wholesale stock for a retailer to sell (in this case you would usually be known as a buyer)
  • furniture, stationery and cleaning services for your offices.

Your day-to-day tasks would typically include:

  • deciding what goods, services and equipment are needed
  • monitoring and forecasting stock levels
  • researching and identifying new products and suppliers
  • assessing tenders from potential suppliers
  • negotiating prices and agreeing contracts
  • making sure that suppliers deliver on time
  • processing payments and invoices
  • keeping up with market trends.

In larger organisations you might run a purchasing department and lead a team of buyers and administrators. In smaller companies, you might combine purchasing responsibilities with other management duties.


Hours

You would typically work standard office hours, Monday to Friday, perhaps with overtime to meet an occasional deadline. Part-time work may be available.

You would be mainly office-based, but may also travel to meet suppliers.


Income

Average salary is £42,000 with managers starting at £27,000. Top salaries can reach £60,000 to £80,000 or more in large organisations.

Figures are intended as a guideline only.


Entry requirements

Employers could ask for varying qualifications and experience.

One way to start is as an administrator or assistant in a company's purchasing department. You could then work your way up as you gain experience and professional qualifications from the Chartered Institute of Purchasing and Supply (CIPS).

You may have an advantage with a BTEC HNC/HND or degree in supply chain management, logistics or business studies, but this is not essential if you have relevant work experience.

For some jobs, employers may prefer you to have qualifications and technical knowledge in your particular industry. This is most common in fashion retail, engineering, quantity surveying and construction.

You may be able to join some large companies through a management training scheme. You will usually need a degree (in any subject) to get on to a scheme, although some employers recruit people with A levels or equivalent qualifications.

Most employers expect purchasing managers to have or be working towards membership of CIPS. If you don't have an accredited degree in supply chain management, you can study for CIPS professional qualifications while you are working in a purchasing department.

See the CIPS website for a list of accredited degrees and postgraduate courses, and more details about their qualifications and membership.


Training and development

You will develop your skills on the job, possibly as part of a structured graduate training scheme. You will also normally study for professional qualifications from the Chartered Institute of Purchasing and Supply (CIPS):

  • Level 2 Introductory Certificate in Purchasing and Supply
  • Level 3 Certificate in Purchasing and Supply
  • Level 4 Foundation Diploma in Purchasing and Supply
  • Level 5 Advanced Diploma in Purchasing and Supply
  • Level 6 Graduate Diploma, a degree-level qualification
  • Level 7 Executive Diploma in Purchasing and Supply Management.

Levels 2-4 are suitable for purchasing administrators and people new to the industry. You don't need any qualifications to start at level 2 or 3, but if you wish to start at Level 4 you will need either two A levels or equivalent qualifications, the CIPS Level 3 Certificate, or two years' relevant work experience.

Most purchasing managers aim to achieve the Level 6 Graduate Diploma.

You can study for CIPS qualifications part-time at local colleges and private training providers, or by distance learning. See the CIPS website for full details of entry requirements and where to study.

Alternatively, you could take a qualification in Supply Chain Management at Levels 2-6. If you achieved a Level 4 or 5 you would be eligible to become a CIPS Member.


Skills and knowledge

To be a purchasing manager you should have:

  • good spoken and written communication skills
  • excellent negotiating and networking skills
  • mathematical ability, to work with figures and budgets
  • good judgement and analytical ability
  • an organised approach
  • accuracy and attention to detail
  • good business sense
  • leadership skills and the ability to work well as part of a team
  • the ability to work under pressure and meet deadlines.

More information

Chartered Institute of Purchasing and Supply (CIPS) (Opens new window)
Easton House, Church Street
Easton on the Hill
Stamford
Lincolnshire
PE9 3NZ
Tel: 01780 756777
www.cips.org

Skills for Logistics (Opens new window)
12 Warren Yard
Warren Farm Office Village
Milton Keynes
MK12 5NW
Tel: 01908 313360
www.skillsforlogistics.org


Opportunities

You could work as a purchasing manager in all kinds of industries – not only manufacturing, retail and wholesale, but also for service industries and public bodies like the Civil Service, NHS and local authorities.

Jobs may be advertised in the local and national press, trade publications for your particular industry, and specialist recruitment agencies.

You may find the following links useful for job vacancies and further reading (links open new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The wholesaling industry is part of the logistics sector, represented by the Skills for Logistics Sector Skills Council, which also includes: air freight; road haulage; storage and warehousing; freight forwarding; postal services; and couriers. Logistics is the movement and supply of all goods (or freight) from raw materials, through all stages of the manufacturing process to the delivery of the finished product to companies and consumers. This is known as the ‘supply chain.’ Nearly 2,320,000 people work in the logistics sector, which accounts to 8% of the UK workforce. It has been estimated that the logistics sector is worth £86.54 billion to the UK economy.

The role of wholesaling is to supply goods to trade and business customers for whom dealing directly with suppliers is not feasible or practical. Wholesalers enable small traders to buy as much, or little, as their businesses need by buying in bulk and selling on by case loads. There are three main types of wholesale company:

  • Wholesale merchants – who buy and sell merchandise on their own account, they generally operate from warehouse or office locations and distribute from their warehoused stocks or arrange for the shipment of goods directly from the supplier to the client.
  • Wholesale agents, brokers and commission agents – who buy and sell merchandise owned by others on a fee or commission basis, they generally operate from an office location. This group includes business‐to‐business electronic markets that use the internet or electronic data exchange to facilitate wholesale trade.
  • Manufacturers’ sales branches and sales offices – which market and sell manufacturer’s products mainly to retailers and industrial users, usually coordinating distribution without handling stock themselves.

Key facts:

  • There are approximately 700,100 people employed in the UK wholesale industry, in 124,700 workplaces.
  • 41% of the logistics sector workforce is employed within the wholesale industry.
  • Over 80% of wholesaling workplaces employ only 1 ‐10 people.
  • 23% of all wholesalers specialise in the sales of household goods.
  • Wholesale employs a much greater proportion of women than the other logistics industries.
  • A large proportion of the industry workforce is self‐employed.

Jobs in the industry range from: sales manager, sales assistants, marketing manager, warehouse assistants, branch manager, van driver, forklift truck driver, LGV driver, buyer, stock control clerk, transport and distribution clerks, transport and distribution managers.


National and regional data

East Midlands – 156,600 employees work in the logistics sector in this region. Of these 62,800 people work in wholesaling, which equates to 40% of the logistics workforce in the region.

East of England – 186,700 workers are employed by the logistics sector in the East of England. 75,600 of these individuals work in wholesaling. This is 40% of the logistics workforce in the region.

London – 178,800 employees work in logistics in London, of which 75,200 work in wholesaling. This accounts for 42% of the logistics workforce in the region.

North East – The logistics sector employs 55,000 workers in the North East, of which 24,100 are employed in wholesaling. This is 44% of the logistics workforce in the region.

North West – 193,400 are employed in the logistics sector in the region, of which 73,600 are employed in wholesaling. Wholesaling employment accounts for 34% of the logistics workforce in the region

South East – 256,300 employees work in logistics in the region. Wholesaling companies in the region employ more people than in any of the other English region. The wholesaling industry employs 98,300 employees, this equates to 38% of the logistics workforce in the South East.

South West – 135,100 employees work in the logistics sector in the region. Of these 61,500 people work in wholesaling, which equates to 46% of the logistics workforce in the South West.

West Midlands – The logistics sector employs 187,500 workers in the West Midland. Of these, 79,100 people are employed in wholesaling. This is 42% of the logistics workforce in the region.

Yorkshire and the Humber – 158,100 workers are employed by the logistics sector in the region. 66,600 of these individuals work in wholesaling. This is 42% of the logistics workforce in the region.

Northern Ireland – There is an estimated 16,000 employees in wholesaling, accounting for 52% of the logistics sector, in around 3,635 workplaces.

Scotland – There is an estimated 45,600 employees in the wholesaling industry, accounting for 41% of the logistics sector, in around 7,700 workplaces.

Wales – There is an estimated 23,900 employees in wholesaling, accounting for 40% of the logistics sector, in around 4,500 workplaces.

[N.B. Data derived from Annual Population Survey, 2008, Annual Business Inquiry, 2007 and Inter‐Departmental Business Register, 2007.]


Career paths


Further sources


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