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Archivist

  • Hours

    30-40 per week

  • Starting salary

    £22,000 + per year

In this job you will manage and preserve collections of historical records and documents. You will work with collections of all types, from books, photographs and maps to audio, film and electronic files.

To do this job, you should have good communication and 'people' skills. You will need accuracy and attention to detail. You will also need the ability to understand complex issues and explain them clearly.

To start in this job, you will need a degree, followed by a postgraduate qualification.



The work

As an archivist, your work would involve:

  • making sure materials are stored correctly and kept in good condition
  • identifying, dating, cataloguing and indexing archive materials
  • helping people to use the archives
  • making records available to users in formats such as photocopies, microfiche and computer-based tools
  • carrying out research
  • giving talks and organising presentations, displays and exhibitions
  • negotiating the buying or donation of archive material and assessing their importance.

You would identify and select which materials should be kept in an archive or be destroyed. You may be involved in converting archives from traditional to digital formats.

At senior level, you may have extra responsibilities, such as managing and supervising staff, managing budgets and bidding for funds.


Hours

You would usually work 9am to 5pm, Monday to Friday, but you may be able to do part-time hours. You may have to work occasional evenings and weekends.

Mainly office-based, you may also spend time inspecting archives in other buildings, giving presentations or setting up exhibitions.

You might have to work with archives stored in dusty and cramped conditions. Some records may be heavy, and could be mouldy or dirty.


Income

The Society of Archivists recommends a starting salary of around £22,000 a year for qualified archivists.

With experience and specialist knowledge, earnings can rise to between £35,000 and £60,000.

Figures are intended as a guideline only.


Entry requirements

To become an archivist, you will need a degree, followed by a postgraduate qualification recognised by the Archives and Records Association.

The following degree subjects can be useful:

  • history
  • information science
  • library studies
  • modern or ancient languages.

However, most subjects will be acceptable, as long as you can show a keen interest in history.

To search for degree courses see the UCAS website. You should contact the universities for their entry requirements.

You can find details of recognised postgraduate courses on the Archives and Records Association website. You will usually need a good first degree and a working knowledge of Latin, but you should check entry requirements with individual universities.

Entry is very competitive, and you will stand a better chance if you have some relevant experience. It might be possible to get work as an archive assistant, but competition for these jobs is also fierce. Volunteering can be a useful alternative.

Many archive collections (repositories) welcome volunteers, particularly those wishing to get into the profession. You can find repositories in your local area by searching the ARCHON directory on the National Archives website. The Archives and Records Association also offers a list of organisations offering work placements.

For security reasons, you will need references, which will be checked before you are given a voluntary post.

The University of Glasgow recruits two or three trainees in July each year to the Graduate Archive Trainee Programme (GATP). This gives a wide variety of experience to graduates wishing to gain a qualification in Archives or Records Management. You can find out more by visiting the University of Glasgow Archive Services website.

Check the Creative Choices website and the 'Careers in Record Management' page of the Society of Archivists website for further information.


Training and development

After qualifying, you can join the Archives and Records Association's Registration Scheme, and achieve registered status within three years. This is a way of showing employers that you are a recognised professional.

The Archives and Records Association also organises short courses, seminars and workshops that will help you develop and update your skills and knowledge.

Check the Creative Choices website for advice on developing a career as an archivist.


Skills and knowledge

To be an archivist, you should have:

  • an interest in history and the preservation of information
  • good communication and 'people' skills
  • the ability to understand complex issues and explain them clearly
  • a logical and highly-organised approach
  • the ability to work both independently and in a team
  • good IT skills
  • an interest in applying new technology to the work
  • accuracy and attention to detail
  • good research skills.

More information

National Archives (Opens new window)
www.nationalarchives.gov.uk

Archives and Records Association (UK & Ireland) (Opens new window)
Prioryfield House
20 Canon Street
Taunton
Somerset
TA1 1SW
www.archives.org.uk

University of Glasgow Archive Services (Opens new window)
University of Glasgow
13 Thurso Street
Glasgow
G11 6PE
www.gla.ac.uk/archives/

Creative and Cultural Skills (Opens new window)
Lafone House
The Leathermarket
Weston Street
London
SE1 3HN
www.creative-choices.co.uk


Opportunities

Almost half the archivists in the UK and Ireland are employed in local government. You could find work with other organisations, including national archives and museums, large businesses, church foundations and charities.

Work is occasionally available in private collections. Only a few archivists are self employed, but opportunities for this are increasing.

Most vacancies appear in the Society of Archivists recruitment publication. This is sent to Society members. Vacancies are also advertised in the local and national press.

You may also find the following links useful for vacancies and further reading (links open in new window):

Job profiles are based on the latest information supplied to us by industry bodies, such as Sector Skills Councils. Please be aware that with the introduction of the Qualifications and Credit Framework (Opens in a new window) there has been, and will continue to be, changes to vocational qualifications. For more information, please check with industry bodies directly.

We do not accept responsibility for the content of external sites.


Related industry information

Industry summary

The cultural heritage industry is part of the creative and cultural industries, represented by the Creative and Cultural Skills Sector Skills Council, which also includes: craft; design; literature; music; performing arts; and visual arts. The creative and cultural industries currently employ 678,480, people, of which 24% are based in London. There are 74,640 businesses in the creative and cultural industries, of which 87% employ less than 10 people.

The cultural heritage industry includes: museums, galleries with collections, built heritage, conservation, heritage landscape, archaeology and related member organisations. It is broad, encompassing historic buildings, landscapes and collections – from towns, cities and rural spaces in the UK, to collections from across the world. These sites are held in trust on behalf of the public.

The industry comprises all those who collect, preserve, study and communicate the past, present and future in order to develop and promote understanding and curiosity. It consists of a variety of organisations, institutions, sector bodies and individuals that operate at a national level. A core part of the industry is publicly funded.

Key facts:

  • There are 57,350 people working in the cultural heritage industry, of which:
    • 59% are in museums and archives
    • 29% in built heritage
    • 12% in archaeology
  • Employment in cultural heritage increased by 7% between 2004 and 2006.
  • There are 1,510 businesses, of which 77% employ less than 50 people.
  • Cultural heritage contributes £1.01 billion to the UK economy.
  • Only 4% of the workforce is self‐employed.
  • 36% of the workforce is employed part‐time.
  • Women in the industry are generally more highly qualified than men (60% have an above level 4 qualification as their highest qualification compared with 40% of men).
  • 74% of women earn less than £10,000, compared to 51% of men.
  • 94% of people working in cultural heritage earn less than £20,000 per year.
  • 50% of those working in cultural heritage have a level 4 or above qualification.
  • Volunteering is significant in the industry.

Jobs in the industry include: admission staff, archaeological scientist, archivist, art exhibition organiser, artistic director, box office staff, conservation officer, curator, documentation staff, exhibitions staff, historian, inspector of ancient monuments.


National and regional data

Northern Ireland – There are 11,640 people working in the Northern Ireland creative and cultural sector. 3% of the UK cultural heritage workforce is located in Northern Ireland. Cultural heritage in Northern Ireland contributes £0.1 million to the UK economy. More than 99% of the workforce is white and 23% of the workforce is male. Less than 1% of the workforce in Northern Ireland is self‐employed.

Scotland – There are 45,420 people working in the Scottish creative and cultural sector. 10% of the UK cultural heritage workforce is located in Scotland. Cultural heritage in Scotland contributes £41 million to the UK economy. More than 99% of the cultural heritage workforce is white and 53% of the workforce is male. 2% of the cultural heritage workforce in Scotland is self‐employed.

Wales – There are 24,060 people working in the Welsh creative and cultural sector. 4% of the UK cultural heritage workforce is located in Wales. Cultural heritage in Wales contributes £0.9 million to the UK economy. More than 99% of the workforce is white and 50% of the workforce is male. 4% of the Welsh cultural heritage workforce is self‐employed.

[N.B. The data for the following regions are for the creative and cultural sector as a whole.]

East Midlands – There are 44,380 people in the sector workforce in the region, representing 7% of the UK sector workforce. There are 3,950 creative businesses in the region, of which 92% employ less than 50 people. 35% of the workforce is self-employed. 63% of the workforce is male. 95% of the sector workforce is white and 54% are under 40 years.

East of England – There are 63,700 people in the sector workforce in the region, representing 9% of the UK sector workforce. There are 6,710 creative businesses in the region, of which 93% employ less than 50 people. 37% of the workforce is self employed. 66% of the workforce is male. 95% of the sector workforce is white and 46% are under 40 years.

London – There are 164,690 people in the sector workforce in London, representing 24% of the UK sector workforce. There are 21,600 creative businesses, of which 93% employ less than 50 people. 51% of the workforce is self-employed. 58% of the workforce is male. 84% of the sector workforce is white and 56% are under 40 years.

North East – There are 19,680 people in the sector workforce in the region, representing 3% of the UK sector workforce. There are 1,330 creative businesses in the region, of which 90% employ less than 50 people. 38% of the workforce is self-employed. 63% of the workforce is male. 96% of the sector workforce is white and 53% are under 40 years.

North West – There are 59,580 people in the sector workforce in the region, representing 9% of the UK sector workforce. There are 5,660 creative businesses in the region, of which 91% employ less than 50 people. 34% of the workforce is self-employed; the majority of who are in arts and music. 62% of the workforce is male. 95% of the sector workforce is white and 55% are under 40 years.

South East – There are 98,170 people in the sector workforce in the region, representing 14% of the UK sector workforce. There are 12,300 creative businesses in the region, of which 93% employ less than 50 people. 43% of the workforce is self-employed. 59% of the workforce is male. 97% of the sector workforce is white and 47% are under 40 years.

South West – There are 60,690 people in the sector workforce in the region, representing 9% of the UK sector workforce. There are approximately 5,000 creative businesses in the region, of which 93% employ less than 50 people. 47% of the workforce is self-employed in arts, design and music. 59% of the workforce is male. 98% of the sector workforce is white and 46% are under 40 years.

West Midlands – There are 40,300 people in the sector workforce in the region, representing 6% of the UK sector workforce. There are approximately 5,000 creative businesses in the region, of which 91% employ less than 50 people. 31% of the workforce is self-employed, which is the lowest regional figure. 58% of the workforce is male. 91% of the sector workforce is white and 49% are under 40 years.

Yorkshire and the Humber – There are 45,900 people in the sector workforce in the region, representing 7% of the UK sector workforce. There are just under 4,000 creative businesses in the region, of which 90% employ less than 50 people. 40% of the workforce is self-employed. 60% of the workforce is male. 97% of the sector workforce is white and 53% are under 40 years.


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