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Fit notes - what they are

The fit note allows your doctor to provide you with more information on how your condition affects your ability to work. It will help your employer to understand how they might be able to help you return to work sooner.

Using the fit note your doctor can:

• advise when you may be fit for work with some support
• suggest common ways to help you return to work
• give information on how your condition will affect what you can do

The fit note can be used as evidence why you cannot work due to illness or an injury, but you won't need the fit note as evidence until after the seventh calendar day of sickness.

Computer-completed fit note

From early July 2012, your GP may start to give you a computer-completed fit note, rather than a handwritten one. It will include the same information as handwritten fit notes.

You will still get handwritten fit notes from hospital doctors, GPs on home visits and GPs with older IT systems.

• Computer-completed fit notes - more information Opens new window

Understanding your fit note

When your doctor provides you with a fit note they will advise you on one of two options. Either you will be 'not fit for work' or you 'may be fit for work'.

'Not fit for work'

Your doctor will choose this option when they believe that your health condition will prevent you from working for a stated period of time.

'May be fit for work'

Your doctor will choose this option when they believe that you may be able to return to work while you recover with some help from your employer.

Your doctor may include some comments which will help your employer understand how you are affected by your condition. If appropriate, they can also suggest one or more common ways to help you return to work.

This could include:

• a phased return to work - where you may benefit from a gradual increase in your work duties or working hours, for example after an operation or after injury
• altered hours - allowing you the flexibility to start or leave later, for example if you struggle travelling in the 'rush hour'
• amended duties - to take into account your condition, for example removing heavy lifting if you have had a back injury
• changes to your workplace - to take into account your condition, for example allowing you to work on the ground floor if you have problems going up and down stairs

Statutory Sick Pay

If your doctor advises that you 'may be fit for work', and you and your employer agree that you should remain off work, you should still get Statutory Sick Pay.

• Benefits and financial support (money, tax and benefits section)

• Statutory Sick Pay - telling your employer you are sick and providing evidence (money, tax and benefits section)

• Statutory Sick Pay - how it's worked out and what days you'll be paid for (money, tax and benefits section)

Discussing your fit note with your employer

If your doctor has indicated that you 'may be fit for work', the fit note will give your employer the information needed to begin a discussion on whether you can return to work.

If it is possible for you to return to work, agree:

• how this will happen
• what support you will receive and for how long
• how your pay may be affected if you return to work on different hours or duties

Sometimes it may not be possible for your employer to make the changes required to help you return to work. If this is the case, you will not be able to return to work until you have further recovered. You can use the statement as if your doctor had advised you were 'not fit to work'. You will not need to see your doctor for a new fit note.

Disagreements with your employer about returning to work

If you do not agree with your employer on when and how you will return to work, you should explain to them why you disagree. There may be issues which your employer was not aware of when they made their decision.

If you are a member of a trade union you may want to ask your union representative to help you with this conversation. Alternatively, you might want to seek support from a local advice centre, for example a Citizens Advice Bureau.

• Resolving problems at work

• Citizens Advice Bureau

• Statutory Sick Pay payments - if you think your employer's decision is wrong (money, tax and benefits section)

More useful links

• NHS Choices website - more about fit notes Opens new window